Expense Disclosure Policy and Claims

Expense Disclosure Policy

In September, 2012, the Government of Alberta announced the implementation of a new expense disclosure policy for the Government. The Government’s commitment to expense transparency and reporting includes the requirement that all public agencies, boards and commissions implement an expense disclosure policy in alignment with that of the Government.

Accordingly, commencing in December 2012, Banff Centre is posting expense reports online for the President, Vice Presidents and all members of the Centre’s Board of Governors. Postings will be available on a quarterly basis within two months of the end of each fiscal quarter.

These expense reports include:

The name and position of the individual who incurred the expense;
The description of the travel and/or hosting expense and rationale;
The date of all transactions listed on the expense claim;
Identification of the expense category (travel, transportation, accommodation, meals, incidentals and hosting):
- ‘Hosting’ encompasses the provision of food, beverage, accommodation, transportation and any other amenities provided to individuals who are not engaged in work for Banff Centre.
- The total amount claimed for each expense category on the expense claim.
Any information that would normally be withheld under the Freedom of Information and Protection of Privacy Act (FOIP), such as personal information, will be redacted from supporting documentation and will not be publicly disclosed.

Original receipts are retained in Banff Centre Finance and Administration files together with the original expense claim. These are retained for a 7 year period. Once this retention period expires, these documents are disposed of by being shredded. Online posted expense report files stored electronically will be permanently deleted upon the expiry of 7 years.

Expense Disclosure Policy and Claims

Expense Disclosure Policy

Expense Reports

2024/25 - 1st Quarter

April - June

2023/24 - 4th Quarter

January - March

2023/24 - 3rd Quarter

October - December

2023/24 - 2nd Quarter

July - September

2023/24 - 1st Quarter

April - June

2022/23 - 4th Quarter

January - March

2022/23 – 3rd Quarter

October - December

2022/23 - 2nd Quarter

July - September

2022/23 - 1st Quarter

April - June

2021/22 - 4th Quarter

January - March

2021/22 - 3rd Quarter

September - December

2021/22 - 2nd Quarter

July - September

2021/22 - 1st Quarter

April - June

2020/21 - 4th Quarter

January - March

2020/21 - 3rd Quarter

October - December

2020/21 - 2nd Quarter

July - September

2020/21 - 1st Quarter

April - June

2019/20 - 4th Quarter

January - March

2019/20 - 3rd Quarter

October - December

2019/20 - 2nd Quarter

July - September

2019/20 - 1st Quarter

April - June

2018/19 - 4th Quarter

January - March

2018/19 - 3rd Quarter

October - December

2018/19 - 2nd Quarter

July - September

2018/19 - 1st Quarter

April - June

2017/18 - 4th Quarter

January - March

2017/18 - 3rd Quarter

October - December

2017/18 – 2nd Quarter

July - September

2017/18 – 1st Quarter

April - June

2016/17 – 4th Quarter

January - March

2016/17 – 3rd Quarter

October - December

2016/17 – 2nd Quarter

July - September

2016/17 – 1st Quarter

April - June

2015/16 – 4th Quarter

January - March

2015/16 – 3rd Quarter

October - December

2015/16 – 2nd Quarter

July - September

2015/16 – 1st Quarter

April - June

2014/15 – 4th Quarter

January

February